The Bricklane Group (“We” or “Our”) is committed to protecting and respecting the privacy of counterparties in property transactions that we deal with. A list of Bricklane Group entities is in the Appendix
This policy sets out the basis on which any personal data we collect from counterparties (i.e. property buyers or vendors (“You”)), or that you provide to us, will be processed.
You, or your appointed estate agent, conveyancer or other nominated representatives, may give us information about you by corresponding with us by phone or e-mail. The information you give us may include:
We do not knowingly collect “special category” personal data. This is a special type of sensitive data to which more stringent processing conditions apply, and comprises data concerning your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, sex life or sexual orientation, and genetic data and/or biometric data.
We are only allowed to use your personal information if we have a lawful reason for doing so. We will use your information if we can satisfy that processing it is necessary:
Please note that more than one reason for processing may apply at any given time
We use information held about you in the following ways:
To arrange a property transaction with you: Where you are seeking to buy or sell a property with a member of the Bricklane Group, we will need to process your personal data . Our use of your personal data in this way enables us to:
To fight against fraud and meet our anti-money laundering obligations: We/our business partners have legal and/or regulatory obligations to verify your identity and perform other verification procedures to protect against fraud and comply with applicable laws.
There will be times when we need to share your personal data with third parties. We will only disclose your personal data to:
We also may disclose your personal information to third parties:
We do not sell your data to any third parties.
We only keep personal information for as long as reasonably necessary to fulfil the relevant purposes described in this policy and in order to comply with our legal and regulatory obligations. We will not keep your information in a form that identifies you for longer than is necessary for the purposes set out in this notice or as required by applicable law. In some instances, we are required to hold data for minimum periods: for example, UK tax law currently specifies a six-year period for retention of some of your personal data.
We may store or transfer some or all of your personal data in countries that are not part of the UK or European Economic Area (the “EEA”) if we consider it necessary or desirable for the purposes set out in this notice. If we do store data outside the EEA, we will take reasonable technical, organisational and/or contractual steps and put in place reasonable safeguards to ensure that your data is treated as safely and securely as it would be within the UK.
As a data subject, you have various rights to protect your data, which are:
These rights are subject to certain limitations that exist in law. You can find out more about how and when you can exercise your rights by visiting the ICO website https://ico.org.uk. If you wish to proceed or to know more, you can do so by contacting us at firstname.lastname@example.org.
If you want to make a complaint about how we have handled your personal information, please contact us at email@example.com and we will investigate the matter and report back to you. If you are still not satisfied after our response or believe we are not using your personal information in line with the law, you also have the right to complain to the UK’s data protection regulator – the Information Commissioner’s Office – https://ico.org.uk.
The website or emails that we send you may, from time to time, contain links to and from the websites of third party service providers. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
We have appointed a data protection officer (“DPO”), David Dixon. Our DPO has a number of important responsibilities including:
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us or our DPO by emailing firstname.lastname@example.org.
Bricklane Group includes the following entities, each of which is either a data controller or data processor for its own activities